All your sponsors in one system
Manage contracts, invoices and renewals clearly. Never forget anything, find everything.
Sound familiar? Sponsor management without overview
Sponsor information scattered across multiple places
Contracts in email, invoices in Excel, contacts in WhatsApp. Nobody knows exactly what the status is.
Contracts and agreements that get lost
When boards change, knowledge disappears. New board members start with a blank slate.
Manually sending invoices costs time
Creating, sending and following up the same invoices every year. That can be smarter.
Renewals that get forgotten
A sponsor doesn't renew because nobody reached out in time. Missed revenue.
Knowledge sits with a person, not with the club
When the sponsor coordinator leaves, the entire sponsor management stops.
With Sponsorvista you have everything under control
Everything in one place
Sponsors, contracts, invoices and communication in a central place. Everyone works from the same information.
Less manual work
Automatic invoices, reminders and renewal notifications. The system works for you.
Structure and continuity
A new board member is up to speed within a day. All knowledge stays with the club.
How it works
From first contact to renewal
Manage contacts
Add sponsors and contacts. All communication and notes in one place.
Register deals
Record agreements: which package, what value, what duration.
Create contracts
Generate professional contracts from your deals. Sponsors can sign digitally.
Send invoices
Automatically create invoices based on your contract agreements. Reminders for outstanding payments.
Follow up
Assign tasks, track deadlines and check off deliverables.
Renewals
Automatic notifications when a contract expires. Never miss a renewal again.
Collaborate
Work with your entire sponsor committee in the same system. Everyone sees the same information.
Practical tools for sponsor management
Contact Management
Sponsors and contacts centrally. Notes, documents and conversation history always at hand.
Deal Management
Track the status of every deal: from prospect to signed contract.
Invoicing
Automatically generate and send invoices. Reminders for outstanding payments.
Reports
Insight into your sponsor revenue per month, quarter or year. Export as PDF or Excel.
Who is this for?
Sports Clubs
From football club to hockey club. Professionalize your sponsor management without extra work.
Associations
Music associations, scouting, cultural organizations. Structure for your sponsor relationships.
Foundations
Festivals, events, charities. Overview of all partnerships.
Sponsor Committees
Work together with your team. Everyone sees what's happening and who's handling what.
Easy to start
No technical knowledge needed
Quick to get started
Add your first sponsor within 10 minutes. No complicated setup.
Import existing data
Already have an Excel or spreadsheet? We help you import it.
Made for volunteers
Simple interface, clear steps. Ready to use without training.
“Finally overview in our sponsor administration. We save at least 4 hours per week.”
Board Member, Hockey Club, Tilburg
Frequently asked questions about sponsor management
Yes, you can easily import existing data from Excel or CSV. We're happy to help with the first import.
Depending on your subscription, you can add multiple users. Everyone works in the same system with their own login credentials.
Yes, all data is stored encrypted and we comply with GDPR. Your data is yours and stays yours.
Yes, you can generate contracts that sponsors can sign digitally, and have invoices sent automatically.
Bring structure to your sponsor management
Start today with a central system for all your sponsors
Start free trial