Recognize these sponsor management challenges?

  • Sponsor info is scattered
    Contacts, contracts, and notes are all over the place — not in one system.

  • Manual invoicing takes too much time
    Creating and sending invoices manually leads to delays and errors.

  • Key tasks get missed
    Follow-ups, contract renewals or logo placements slip through the cracks.

  • Too much depends on one person
    If they leave, knowledge and structure disappear.

And that leads to frustration and unnecessary pressure.
Sponsorvista simplifies sponsor management. It helps you stay organised, deliver on time and grow your sponsorship revenue.
It works for any club, team or organisation. Including yours.

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Simple and Efficient Sponsor Management

Sponsorship management can be simple. Keep all your sponsorship contacts, contracts, deals, and invoices in one place, so your team always has a clear overview. Build stronger sponsor relationships and save time on administration.

User-friendly and time-saving

Everybody can work with Sponsorvista. Adapt the application to your specific needs. Involve more people in the sponsorship committee so you can share the workload and save time.

Invoicing at the push of a button

Create flawless invoices with your logo at the push of a button and then send them directly to the sponsor. And to make the treasurer happy, the invoice is also sent directly to the financial administration.

Ensure continuity

All information is securely stored within the application. When there’s a change of guard, handover is unnecessary. Or is someone else better suited for that particular task? Assign the task to the relevant person. Simple and straightforward.

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Developed for
your organization

Simple. Smart. Sponsor Management.

  • All sponsor data in one system
    Contacts, contracts, and invoices clearly organized — so nothing gets lost.

  • Automated invoicing and renewals
    Save time and reduce errors with automatic reminders and branded invoices.

  • Smart task management
    Track every follow-up, renewal, and placement with clear visibility for your whole team.

  • Shared access and transparency
    Work together in one structured system — knowledge stays, even when people change.

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The functionalities of Sponsor Management

Sponsor contact management

Contact Management

Centralized and structured

All your sponsors are stored centrally so that your team can work in a structured way from the very first contact, right through to invoicing.

Labels and Sponsor Status

Successful sponsorship starts with organization. Organize your sponsors with a label and sponsor status. This way, you maintain an overview and dedicate your time to valuable sponsorship candidates.

Dashboard

At a glance, you can see how much sponsorship revenue you are generating and how much you will receive in the coming years.

Sponsorship

All Sponsorship Agreements in One Place

All your sponsorship agreements are stored centrally so you have an overview of all sponsorship revenues, agreements made, and contracts that will expire.

Deliverables

Create a task for the agreed-upon deliverables so you can inform the sponsor in a timely manner. They appreciate that, and it’s also an opportunity to discuss renewal.

Overview

In one overview, you can see the active sponsors per label or sponsor type.

Sponsor deals
Sponsor invoices

Invoicing

With Your Own Logo

Invoice sponsorship agreements at the push of a button. Create a PDF invoice with your own logo.

Send Invoices Directly by Email

After review, send the invoice directly by email from the system. Then, easily track payment status and receive notifications when it’s time to follow up if necessary.

Sponsors to be Invoiced

At a glance, you can see which sponsorship agreements have not yet been invoiced, or not yet fully invoiced.

Automation

Task Management and Workflow

View all outstanding tasks for yourself or your team. Never forget to take action again, because we will remind you.

Notifications for Expiring Sponsorship Agreements

Sponsorship agreements expire faster than you think. Receive automatic notifications about who you can contact for renewal.

Templates

Do you feel like you constantly have to reinvent the wheel? Use the practical examples, including sample letters, to approach new companies.

Sponsor Notifications
Sponsor matches

Sponsorship Requests

Automatically Receive Sponsorship Requests

Register your association with Sponsorvista and indicate that you are open to new sponsors. Companies looking for clubs can then automatically view your profile and submit a request. You always retain control: collaboration only begins after your approval. This way, you receive sponsorship requests without having to search yourself.

Accept Sponsorship Deal

SponsorVista automatically creates and sends your invoices as soon as a sponsorship deal is accepted. No more separate Excel files or manual reminders – everything runs automatically.

Receive Sponsorship Funds

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Make sponsor acquisition clear, organized, and effective.

subscribe sponsormangement

Step 1: Create an account

Create your Sponsorvista account and take your sponsor acquisition to a professional level.

Invite sponsor Team

Step 2: Invite your team

Alone you go faster, but together you go further. Invite your team, share responsibilities, and collaborate easily and efficiently.

Implement sponsor

Step 3: Follow the implementation steps

You’re not on your own, and there’s no need to reinvent the wheel. Learn from our real-world examples. And if you get stuck, we’ll gladly support you with setup and implementation.

Grow sponsorship

Step 4: Start attracting sponsors

Next, start attracting sponsors and grow your club’s sponsorship revenue. On your way to a thriving organization you can be proud of.

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Professionalize Your Sponsor Management

Sponsorvista brings structure to your sponsor management. Keep all contacts, contracts, and invoices in one place, automate your workflow, and save hours every week. Work smarter, stay organized, and focus on growing your sponsorship success.

At Sponsorvista, we understand that your time is valuable. Managing sponsors can be complex and time-consuming, especially when responsibilities are shared across a small team. Sponsorvista was developed to make sponsor management simple, structured, and efficient — so you can focus on what really matters: growing your club and maintaining strong sponsor relationships. Because why should only businesses benefit from smart automation?

We make sponsor management easy and help you save time.
How? By bringing order to the chaos. Keep all your sponsor information — from contacts and contracts to deals and invoices — clearly organized in one system. Automated processes make collaboration smooth, even when team members change. Because everything is stored centrally, important information never gets lost, and your team always stays up to date.

We know every euro counts, which is why our pricing is transparent and risk-free. We even offer a 60-day money-back guarantee — though it’s never been used. So why wait? Create your account with Sponsorvista today and experience how professional sponsor management can transform your organization.

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