Simplified Sponsor Management: the 9 Features of Sponsorvista
Imagine this: a thriving association, happy members in newly sponsored kits, and behind every activity or event, a team of volunteers tirelessly working to secure sponsors. Often, the reality is quite different. Volunteers with busy lives, information scattered everywhere, potential sponsorship agreements not followed up on or even forgotten. Frustration abounds.
With Sponsorvista – the ultimate all-in-one sponsor tool – the lives of volunteers in your sponsorship committee are made easy. With a range of features, sponsor management becomes simple, allowing your volunteers to work efficiently, save time, and focus on what truly matters: letting the association flourish! The nine essential features that Sponsorvista offers ensure simplified sponsor management and make all the difference for your association.
1. Contact Management
Are you always searching for sponsor data in different files? Or do you have to chase other committee members to get the information? That is now a thing of the past. With the contact management feature , you not only record the contacts for your sponsorship agreement, but also organize and manage all information such as agreements made, sponsorship amounts, contact moments, and more. Everything in one central system that everyone has access to. Recording potential sponsors is also a piece of cake. Contact moments, reactions, commitments. It all comes together in Sponsorvista. This way, everyone has immediate insight, and the transfer of information during a change of guard is no longer a frustrating process.
2. Sponsor Overview
Do you lack immediate insight into, for example, previously held conversations when you want to follow up with a potential sponsor? As an addition to the contact management feature, Sponsorvista has an integrated sponsor overview. This makes it even easier to keep all sponsor data structured. Contact information, sponsorship packages, ongoing and completed sponsorship agreements, invoicing, and much more at a glance. You are always aware of the latest status.
3. Invoicing
Are you manually fumbling with each invoice in Excel or Word again? With the invoicing module in Sponsorvista, your invoice – in your own house style – is generated at the push of a button. After checking, you send the invoice via Sponsorvista’s integrated email system. Easy, right? No more hassle with spreadsheets on your Sunday afternoon!
4. Sponsor Status
Do your hands start sweating when you have to contact a potential sponsor? Do you doubt your pitch? Do you find it difficult to ask for money? Sponsor acquisition is a continuous process that requires a clear plan. Assign a status or a label to a potential sponsor in Sponsorvista, and easily identify which promising companies you will approach. This way, acquisition activities are clearly organized and easy to follow up on, also for other committee members. Work together from the first contact to closing an agreement. No potential sponsor will go unnoticed by your team.
5. Alert System
The weeks fly by. You have your job, your family. And when you finally have time on a Sunday afternoon to do some work for the association, you realize you’ve forgotten to send that one email all week. A real shame when it comes to additional sponsorship income. In Sponsorvista, the alert system ensures you never forget your important deadlines, tasks, and appointments again. This way, you’ll be on top of your to-do list again.
6. Contracts
Do you draw up a new contract for every sponsorship agreement? That is now a thing of the past. With the contracts module in Sponsorvista, you automatically generate the contract based on the data you provide, and immediately in your association’s house style. It’s that easy. This way, you confidently enter into a long-term sponsorship relationship.
7. Dashboard
Is it a struggle to get an overview for the next sponsorship year? In the dashboard , you see at a glance which team needs a new sponsor next season or which companies have previously shown interest in sponsorship. No opportunity will be left untapped.
8. Accounting
Do you have difficulty finding out if an invoice has already been issued, or what its payment status is? With the accounting feature , your invoices are synchronized with the accounting system via an API link (if available). This way, you have immediate insight into which sponsorship agreements have been invoiced, still need to be invoiced, and their payment status.
9. Task Management
Collaborating within your association can be a pain. You collaborate differently than with your colleagues at work. Looking at each other with the question: who does what? Did no one follow up on a potential sponsor again? The frustration is over because in Sponsorvista, teams can assign tasks, set deadlines, and track progress. This way, everyone gains renewed energy and motivation to work together.
Whether it’s about centralizing contacts, streamlining processes, or optimizing sponsor acquisition, Sponsorvista makes it all easy. Are you as enthusiastic as we are? Create your account today and start immediately. Or would you like to read more about our possibilities? Then download our brochure for more information.
fusion_global=”3169″]
